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2025 Annual Meeting

Apr 152025

The 2025 Annual Meeting of Members will be held on

Wednesday, April 16, 2025. at 7:00pm.

This meeting will be held in person and via Zoom .

The purpose of the Meeting will be 1) to elect two (2) directors; and 2) vote on approving the Tax Reduction Resolution.

Election of Directors – The Agenda will include the election by acclamation of Two (2) members to fill the vacancies on the Board of Directors. The two members being elected by acclamation are:

New election laws state that if only two members are running to fill two positions on the Board of Directors there is no need to send out ballots and they can be elected by acclamation by the members present at the Annual Meeting.

TAX REDUCTION RESOLUTION (Voting by owner’s present)

To avoid paying taxes on the Homeowners Association’s excess membership income, the Association must pass a resolution annually in accordance with IRS Revenue Ruling 70-604 as follows:

WHEREAS the Barron Square Homeowners Association is a nonprofit mutual benefit corporation;and

WHEREAS the corporation seeks to act in accordance with applicable IRS Revenue

Rulings.

RESOLVED, that any surplus funds remaining in the Association’s budget at the

end of the fiscal year shall be applied to the following year’s budget as provided for in IRS Revenue Ruling 70-604.

We look forward to seeing you in person or via Zoom on

Wednesday, April 16, 2025.

Sincerely,

The Barron Square Homeowners Association Board of Directors

2021 Annual Meeting

Uncategorized No Responses »

Feb 282021

The 2021 Annual Meeting of Members is scheduled for:
Wednesday, May 19, 2021 at 7:00pm
online via Zoom.

Join Zoom Meeting https://us02web.zoom.us/j/83661074353
Meeting ID: 836 6107 4353
Dial by your location +1669 900 9128 US (San Jose)

The purpose of the Meeting will be 1) to elect three (3) directors; and 2) vote on approving the Tax Reduction Resolution.

Election of Directors ·The Agenda will include the election by acclamation of Three (3) members to fill the vacancies on the Board of Directors. The three members being elected by acclamation are:

Anton Nemychenkov (Incumbent)
Ruth Lowy
Margarita Hilbing

New election laws state that if only three members are running to fill three positions on the Board of Directors there is no need to send out ballots and they can be elected by acclamation.

TAX REDUCTION RESOLUTION (Voting by owners present)

To avoid paying taxes on the Homeowners Association’s excess membership income, the Association must pass a resolution annually in accordance with IRS Revenue Ruling 70-604 as follows:

WHEREAS the Barron Square Homeowners Association is a nonprofit mutual benefit corporation; and

WHEREAS the corporation seeks to act in accordance with applicable IRS Revenue Rulings;

RESOLVED, that any surplus funds remaining in the Association’s budget at the end of the fiscal year shall be applied to the following year’s budget as provided for in IRS Revenue Ruling 70-604.

We hope to see you at the 2021 Annual Meeting of Members on
Wednesday May 19, 2021 at 7:oopm, Via Zoom.

ENCLOSURES

Form:Default

Thursday January 1, 1970 12:00 AM

First Name:
Last Name:
Email:

Phone:
Phone Type:

No room for additional guests

Note:

Video Doorbells

rules No Responses »

Mar 012018

Following the rash of package thefts last holiday season, the use of video doorbells has become very popular. Some of our neighbors have expressed an interest in installing a video doorbell device and a few have already done so. This is an action which would normally require approval from the HOA via an Architectural Review Request. In order to simplify the procedure to obtain approval for this device, the Architectural Review Committee has established the following guidelines:

The pre-approved devices are the Ring Doorbell, Ring Doorbell Version 2 or the Ring Doorbell Pro. Current MSRP for these units is $179, $199 and $249 respectively.

Ring Doorbell Ring Doorbell 2 Ring Doorbell Pro

The color must be Venetian Bronze
The device may be installed as
1. a replacement for the original doorbell pushbutton. The Ring unit would be WIRED using the existing doorbell wires. OR
2. the device may be installed in WIRELESS mode in the center of the door. This would require that the homeowner remove the battery every 6 to 8 months to recharge it.
3. NOTE: The Ring Doorbell Pro can only be used in the WIRED mode. It cannot be used in the center of the door.

Helpful background information:

The Ring doorbells listed have the following features:

1080HD wide angle video camera with night vision. (Original Ring Doorbell is only 720p) The existing doorbell position is 38” from the ground. The view angle of the camera is 160° horizontal and 90°-100° vertical, sufficient to allow coverage of a person standing at the door. There are ‘wedge’ plates available to adjust the tilt angle of the camera.
Adjustable motion detection. The sensitivity can be adjusted via a smartphone app so that it will not alert when someone walks by on the sidewalk outside the building.
Live viewing and two-way voice communication with the person at the door on your smartphone or computer via 2.4MHz WiFi. You must have a WiFi network in your house. (NOTE: The Pro model operates on both 2.4MHz and 5MHz.)
Cloud recording of sessions (MSRP $30/year)
Pushing the button on the WIRED Ring device will sound the existing chime in the house.
If the Ring unit is operated in the WIRELESS mode, it will NOT activate the existing door chime. An auxiliary plug-in WiFi chime is available and can be located anywhere in the house (MSRP $30).
NOTE: If your original door chime is NOT functional, notify CIMS. It is the Association’s responsibility to repair it.

If you wish to install one of the listed units according to these guidelines, a formal ARR is not required. You may notify the manager,Julie Strobel, at CIMS using the Video Doorbell request form on our website and she will be able to approve the request. Any other installation will require standard ARR approval.

No Smoking in Barron Square

news, rules No Responses »

Mar 012018

By now all residents/owners should have received the letter from the Palo Alto Public Works Department reminding residents that effective January 1, 2018 smoking is prohibited in all multi-unit residences such as Barron Square.

Smoking is prohibited:

inside all multi-unit residences, including balconies, porches, decks and patios,
in common areas such as pathways, courtyards, community rooms, swimming pools, grassy areas, parking lots and garages,
in outdoor areas within 25 feet from a doorway, window, opening or vent of a multi-unit residence.

The Association will be posting “No Smoking” signs in the common areas and providing each unit with a written notice of the no-smoking restrictions as required by the ordinance. The Board may consider the establishment of designated smoking area(s) as permitted by the ordinance.

All owners who are renting or leasing their units must include a copy of the restrictions in their leases or rental agreements from January 1, 2018 as required by Section 9.14.060 of the Smoking and Tobacco Ordiinance

A copy of the letter from the City of Palo Alto is here

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